Moving into the digital age could be one of the best things you ever do for your business. Digitizing your data makes it more secure, lowers the cost of doing business, saves you time and improves your access to your information.
Paper files can be easily stolen by anyone who has access to the room. The cloud-based document management system where your files are stored is protected by encrypted passwords for each user. If a document holds particularly sensitive information, you can even add a password to the document itself.
The copier in your office has undergone substantial technological upgrades over the past few years. No longer do copiers merely make black and white copies and, if it was a high-end copier, send faxes. Today’s copy machines have evolved into office place workhorses that are more properly called electronic assistants than copy devices.
If you’re considering whether or not to utilize managed print services in your business, you may be in the middle of calculating the overall ROI of the initiative, but there may be hidden costs that you’re not including in your calculation - time and resources.
Filing cabinets are no longer the most efficient way to hang onto important document. Digital document management systems are now available that make it simple to upload papers and find them when you require information.
Streamlining the Process
With the old way of filing, you would need to take a physical paper, determine where it goes in a cabinet and ensure your categorization system is maintained accurately. One mistake could cause employees to waste time trying to locate a single page.
In this day and age, there is such a push to digital solutions that some people wonder if print is dying, despite the advent of advanced technology multifunction printers. Combined with the software solutions provided, it seems that, to the contrary, printers are actually answering the current needs of businesses.
Regardless of what niche your business is in, when you’re in the workplace, time management is everything. One of the most unexpected sources of wasted time is your company’s multifunction printers. Between ink and toner depletion, complicated operations and long lines of waiting employees, more time is wasted at these machines than you might think. Considering time is money in any industry, it’s crucial to learn about how you can save some time with your small business laser printers.
When running your business office, security threats are typically your main concern. That’s why you’ve invested in prime antivirus software for your computers and other important web-connected electronics, to prevent hackers and viruses from making themselves at home in your files. However, what many professionals might not consider is that the modern multifunction printer also poses a threat that’s often overlooked. You may not have considered the need for printer security before, but if you want your data kept as safe as possible, it’s something you should start thinking about.
You’ve probably heard the motto “bigger is better,” at some point in your life. However, when it comes to multifunction printers, this statement couldn’t be more wrong.
Recently, HP – an expert creator of both computers and desktop printers – released a new printer onto the market, and it’s smaller than any tech of its kind. The HP DeskJet Ink Advantage 3700 saves you a ton of space, but doesn’t’ spare you any of the functionality of your usual small business printers.
Has your printer become so frustrating to use that you wish you could just turn back to clock to when you first got it? Sometimes it is best to know when to cut your losses and just step away. That is when you need to completely reset your multifunction printer, so it goes back to factory settings.