One of the biggest changes to hit corporate technology and security is the Bring Your Own Device (BYOD) revolution. BYOD refers to employees using their own technology on corporate networks and infrastructure, and is becoming ever more common in an increasingly interconnected world where your office can travel in your back pocket. BYOD is changing how companies do business, creating a more agile, dynamic way to work.
In an increasingly digital world, it’s important for businesses making the transition from paper to digital document management to have a formalized, structured process in place. That process benefits from the adoption of effective tools that make the document digitization process as streamlined as possible.
When it comes to document management, your organization has done things on paper for years. While you may be tempted to keep things as-is, there are many benefits that come from switching to an electronic document management system.
When you decide to go digital, you essentially put all of your paper records into digital form. These forms are then stored in an easily accessible content management system. Document management systems provide the following advantages:
Multifunction printers are becoming more common in businesses around the world. Despite this, many companies choose to have a standalone copier to do most of their work. The specialization of copiers gives them many advantages that you can’t find in printers.
While they have a higher initial cost, the price per page is very low. Owning a copier is the better deal in the long run.
A standalone copier has a much higher printing speed than the typical printer. High-speed models can produce almost 100 copies in a minute.
The definition of “office” may continue to change as office technology advances. While in the past going to the office meant going to an actual office, that’s not always the case today. The “office” may be at home, in the car, in a hotel room, in another country or in a local coffee shop. To keep up with the changing definition of the term “office,” you may consider integrating upgraded technology into your business processes.
Whether your business is small, medium or large, you need products and managed print services that serve your unique business needs by providing mobile printing and other workflow solutions. ConnectKey multifunction printers make it possible for you and your employees to interact, collaborate, and create, share and print your critical documents at and in multiple locations. New apps not only offer intuitive touchscreen technology, but also allow you to “tweak” your MFP capabilities to give you exactly what you need when you need it.
Document security is a top priority and you likely have protocols in place for your computers, mobile devices and similar items. However, you also have to look at the printers in the office since these can play an integral role in data security.
Exploring the Risks
Today’s multifunction printers are high-tech and have a wealth of features. This means that they are also connected to your network to ensure that they are enhancing office efficiency. Because of this, a hacker could gain access to your printer which could lead them to sensitive business information.
Moving into the digital age could be one of the best things you ever do for your business. Digitizing your data makes it more secure, lowers the cost of doing business, saves you time and improves your access to your information.
The copier in your office has undergone substantial technological upgrades over the past few years. No longer do copiers merely make black and white copies and, if it was a high-end copier, send faxes. Today’s copy machines have evolved into office place workhorses that are more properly called electronic assistants than copy devices.